“Currently, payroll outsourcing from the UCMS Group has been implemented in all subsidiaries of the IKEA Group,” comments a leading compensation and benefits specialist at IKEA. – Our company has always been very careful about allocating budgets, and therefore we needed a provider who would be ready to calculate salaries at a cost acceptable to us.
We have been working with UCMS Group for 11 years already. During this time, the number of employees for whom the salary is calculated has increased several times, and the organizational structure of our group has become significantly more complex. In addition, the HR management policy at IKEA has its own specifics – our employees often move from one division of the company to another, and this requires high-quality, flexible and prompt solutions from our partner. Currently, the calculation process is organized as follows. Each manager from our enterprises or departments has the task of uploading data once a month to transfer it to an outsourcer. The information is downloaded from our internal HR management system, into which all data on time off, holidays, sickness and layoffs are entered.
After the data is uploaded, it is transmitted to the specialists of the provider company through secure channels. The data transfer format was initially determined by us – in this case, the UCMS Group team adjusted to our needs. After the direct calculation of the salary by the outsourcer’s specialists, all the necessary reports in the prescribed form are transferred to IKEA, as well as pay sheets for each individual employee. I note that before each billing period, there is a planning of interaction with the outsourcer, within which the time of submission of documents is indicated with an accuracy of one hour. In general, to switch to outsourcing, you need courage – new business models and technologies were created in order to be used , not to be feared. And if you have chosen this direction, try to follow it to the end. In this sense, a professional outsourcer is a necessary and sufficient condition for a successful project, and it should be chosen with the expectation of a long, productive and cost-effective partnership.”
The IKEA company is the world leader in the production and sale of furniture and interior items for home and office, represented by more than 242 stores operating under the IKEA brand in 34 countries. On March 22, 2000, the first IKEA store was opened in Russia, and in the first year of operation it was visited by more than four million Russians. Currently, 7 subsidiaries (separate legal entities) of the IKEA Group have been opened in Russia, employing about 6 thousand employees of the company.