Expense reports

Expense reports

We work in any system or offer new solutions

Prepare, check and process expense reports

  • All business transactions are reflected in the accounting system promptly
  • Employees receive timely compensation
  • You accept the maximum expenses for tax accounting

We maintain all the process by ourselves or help in case of lack of resources:

  • check prepared reports and supporting documentation;
  • prepare documents on business trips and other expenses;
  • organize courier delivery and a hotline for employees;
  • enter data into the accounting system;
  • collect information for payroll;
  • report on what we have done.

Bonus! We are ready to teach your employees how to work with expense reports correctly so that there are fewer errors and the process becomes more efficient and faster.

We work according to a clear and transparent algorithm

  1. We analyze the internal policy of the company and check document templates Find out what kind of workflow, what form of
    expense report you use. Check whether
    internal policies and document templates are in line with the legislation. Fix inconsistencies
    and develop what is missing.
  2. We organize a convenient
    collection of documents
    We work remotely, partially or completely in your office. You can choose the most convenient option.
    • We accept original documents, as well as
      scanned copies. We check, attach the expense report, prepare registers and return the fully assembled archive.
    • We exchange documents via mail, a special online portal, your software, our Personal Cabinet.
  3. We check the completeness
    and document quality
    We control the document flow, including the receipt of additional applications, certificates, business trip orders and other documents.
  4. We communicate with your employees We contact them by phone, mail or hotline, collect the missing documents and explain all items of expenses
    and how to reimburse them. Ready to find out which of the employees need a special approach to avoid dissatisfaction
    and work with objections. And we will also translate the checks ourselves so that your team does not waste time on this.
  5. We check documents We check whether it is possible to accept the submitted documents for tax accounting. We consider excess personal income tax. If we realise
    that the situation is controversial, we will inform and offer solutions.
  6. We control costs, compliance with policies and procedures Monitor overpayments and reimbursement limits
    by department and position. We prepare orders
    for business trips and applications for payments to the Treasury.
  7. We upload expense reports to your financial system We work in 1C, Kontur, SAP, Oracle, Scala,
    Axapta and others.
  8. We send the result in accordance
    with an agreed procedure
    and take into account payment days
    We provide the final result three days after receiving the documents. We take into account your payment days so that employees receive the money as soon as possible.

Свяжитесь с нами: мы подробно расскажем условия, подготовим специальный пакет услуг и договоримся о следующих шагах 

Обратный звонок Запрос коммерческого предложения
Наши кейсы

Наши кейсы

Все кейсы

Every year we are expanding our cooperation, because we are very satisfied with the quality of services

All the people whom I had to deal with during the work are, first of all, professionals

How does Russian IKEA use payroll outsourcing?

L’Oréal recommends HR outsourcing

My understanding of the ideal provider completely coincides with your company.

One of the advantages of UCMS Group is that you really try to do the right service, to be a partner

Our goal was to outsource everything, even storage of labor books

Our position is that the better the outsourcer works, the less often we remember about him

Outsourcing is not our job, not our business and we cannot do your job better than you

Outsourcing is very convenient for the chief accountant

Все кейсы

На сайте UCMS Group используются файлы cookies с целью персонализации и для улучшения работы сайта. Оставаясь на нашем сайте, вы соглашаетесь с условиями использования файлов cookies. Чтобы ознакомиться с нашей Политикой об обработке и защите персональных данных, нажмите здесь.