It is not easy to process expense reports, especially for geographically diversed companies. You need to send expense reports by mail, be on time, make sure that the documents are correctly drawn up, approved and signed.
We will help you arrange the preparation, verification and processing of expense reports. We will make sure that all business transactions are reflected in the accounting system, so that your employees receive refunds as quickly as possible and you can include maximum expenses into taxable base.
We prepare over a thousand expense reports per month.
We will completely take over the preparation and verification of expense reports or we will help where you lack resources:
We are also ready to teach your employees how to work correctly with the expense reports so that they can handle this process themselves.
We find out how it is customary to work in your company: what kind of workflow, what kind of expense report you use: standard from 1C or your own form. We check whether the document templates comply with the current legislation, whether there are any errors. If there are no templates yet, we develop them for you.
You can send us the original documents, for example, once a week. We scan them, check them, attach an expense report and send you a fully assembled archive.
Many clients send us scans through a special online portal, which is faster and more convenient. You can also choose this option.
You can also entrust us all work with documents. Our employees will come to your office, receive all the necessary signatures, collect documents, archive them. In general, they will do everything that is needed.
We make sure that all transactions are fully documented. We control document flow, including those associated with obtaining additional applications, MKB 10 certificates and other documents.
For example, we check the orders for business trips in the financial system. If the employee has already returned and has not yet reported, we send him/her a reminder and track the receipt of documents.
You do not have to be distracted by solving a million small issues. We are ready to contact your employees by phone, mail or hotline, collect missing documents and explain the specifics of expenses reimbursement.
We immediately ask for a list of people who need a special approach in order to avoid dissatisfaction with your most valuable employees. And we translate the checks ourselves so that your team does not waste time on this.
We are ready to inform your employees and advise on the amount of compensation. For example, we write to the employees of one of the clients once a month: we inform about the balances for the expense reports, what documents we still miss. For those who have arrears, we explain where it comes from and send an application form for deduction. If an employee does not understand something, we answer questions, make everything clear.
We check whether it is possible to accept the submitted documents for tax purposes, we calculate the excess personal income tax. If we see a disputable situation, we inform you and offer solutions. We will show you which document to add in order to accept expenses for tax purposes.
We control your overpayments, we are able to monitor the limits of compensation for expenses by divisions and positions. We can generate orders for business trips (we need access, for example, to 1C ZUP) and requests for payments for the Treasury.
The result of our work is the generated expense report, requests for payments, information about personal income tax, which needs to be charged.
We upload the report to your financial system: 1C, Kontur, SAP, Oracle, Scala, Axapta and others. It doesn’t matter what program you are working in, we will adopt our procedures.
Three days after receiving the documents, we send the final result. This is a standard deadline: our procedures and quality control are set up to handle this time. When you need it faster, we try to speed up.
If you have payment days, we count them too. So that your employees get the money as soon as possible.