Employee personal self-service portal

It is difficult to consider modern HR administration as comfortable without such a solution as an employee personal self-service portal. It is a secure information system with web access, which includes the necessary IT services and ensures employee awareness and the necessary corporate communications (including the interaction of personnel with HR specialists and payroll accountants).

The benefits that the employee’s web portal provides are actually noticed by all participants of the process:

• for employees it is an opportunity to conveniently interact with the accounting department remotely, promptly request and receive the necessary clarifications, order any certificates, etc .;
• for payroll specialists, this is a reduction in the workload due to the transfer of a number of functions to employees’ self-service (typical requests, etc.) and an increase in the accuracy of calculations due to the high quality of the received personnel information;
• for the heads of the HR department – the optimal distribution of the workload between personnel officers, the ability to automatically generate tasks for subordinates with notification by mail, minimize errors and inaccuracies in HR process.

UCMS Group offers two options for the self-service portal with slightly different functionality: customers have the opportunity to choose a standard solution or order customization of the portal individually for specific requirements and tasks (for example, the EG portal is absolutely flexible). For all solutions, technical support is provided by our specialists.

Functionality of the employee’s web portal on 1C

This solution provides convenient viewing of the employee’s personal data and informing the company’s HR department about incorrect information or changes in personal data. The ability to apply scanned copies of documents has been implemented.

In the portal the employee has access to:

The user also has the ability to track the status of applications. Available options: draft, prepared, approved/rejected (by the manager or HR), processed (posted).
In addition, through his/her personal portal, an employee can notify about the fact and reasons for his/her absence from the workplace, print statements and orders (optional).

In addition to the employee’s functionality:

All communication actions are accompanied by notifications (confirmation/rejection of the application – for the employee, receipt of information about the absence of the employee – for the HR manager/supervisor, etc.)

Integrated Employee Portal Solution EmployeeGate

The HR self-service portal provides secure access to employee data, documents and hierarchy of reporting from any device running iOS, Android or Windows and has the following key features:

• customizable user interface based on roles (available for employees and managers);
• availability of approval chains and customizable status model for documents;
• easy navigation with the possibility of quick actions;
• availability of a notification system via the message center or email;
• localization of interface and data for English and Russian languages.

The solution provides secure storage of personal data and document files on the territory of the Russian Federation, it is integrated with the personnel accounting and payroll system – 1C ZUP (management options – from synchronizing users or employees with 1C ZUP to registering users only on the portal side).

Integration with 1C ZUP

A dedicated database of the EmployeeGate portal provides independent 24×7 access to personal data and documents without restrictions on user licenses from the side of 1C ZUP.

Synchronization of the portal data with 1C ZUP is carried out at the database level regularly. High performance of the EmployeeGate portal for a large number of users is guaranteed even during peak loads.

Key functionality

Portal EmployeeGate creates maximum convenience in HR processes, providing:

• access to the candidate’s profile during the employment process to provide personal data and scanned documents;
• access to the employee’s profile with data from 1C ZUP (with the ability to request information clarification);
• viewing the management structure in relation to the employee, including senior management and subordinates;
• planning of vacations and business trips of employees with the support of the approval chain;
• preparation of expense reports by employees with the support of the approval chain.

Users also have access to a service for requesting reports and documents for an employee with the ability to view them on the portal or upload them as a protected archive.

The employee’s web portal is very convenient and modern. However, it becomes a necessity if your company:

• Employs over 100 people (no upper limit)
• Conducts geographically distributed activities (remote location of offices, warehouses, retail outlets)
• Uses the outsourcing service for HR and payroll