Employee personal self-service portal

Employee personal self-service portal

It is difficult to consider modern HR administration as comfortable without such a solution as an employee personal self-service portal. It is a secure information system with web access, which includes the necessary IT services and ensures employee awareness and the necessary corporate communications (including the interaction of personnel with HR specialists and payroll accountants).

The benefits that the employee’s web portal provides are actually noticed by all participants of the process:

  • for employees it is an opportunity to conveniently interact with the accounting department remotely, promptly request and receive the necessary clarifications, order any certificates, etc .;
  • for payroll specialists, this is a reduction in the workload due to the transfer of a number of functions to employees’ self-service (typical requests, etc.) and an increase in the accuracy of calculations due to the high quality of the received personnel information;
  • for the heads of the HR department – the optimal distribution of the workload between personnel officers, the ability to automatically generate tasks for subordinates with notification by mail, minimize errors and inaccuracies in HR process.

UCMS Group offers two options for the self-service portal with slightly different functionality: customers have the opportunity to choose a standard solution or order customization of the portal individually for specific requirements and tasks (for example, the EG portal is absolutely flexible). For all solutions, technical support is provided by our specialists.

Functionality of the employee’s web portal on 1C

This solution provides convenient viewing of the employee’s personal data and informing the company’s HR department about incorrect information or changes in personal data. The ability to apply scanned copies of documents has been implemented.

In the portal the employee has access to:

View Filing an application
  • work schedule;
  • pay slips for any previous periods;
  • the remaining amount of the vacation;
  • individual benefits (benefits cafe with the possibility of choosing necessary ones).
  • for a certificate of the required type;
  • on a business trip (with sending for approval to the supervisor);
  • on vacation (with sending for approval to the supervisor, control of the dates crossing, the ability to print a vacation application from the portal).

The user also has the ability to track the status of applications. Available options: draft, prepared, approved/rejected (by the manager or HR), processed (posted).
In addition, through his/her personal portal, an employee can notify about the fact and reasons for his/her absence from the workplace, print statements and orders (optional).

In addition to the employee’s functionality:

SupervisorHR manager
  • receives notifications and requests from subordinate employees;
  • approves or rejects them.
  • receives requests for the issuance of documents (including certificates), for changing personal data/informing about incorrect data with attached documents;
  • generates orders for vacations and business trips according to agreed requests, processes vacations and business trips in the system;
  • Optionally, approval/rejection of vacation/business trip requests is available.

All communication actions are accompanied by notifications (confirmation/rejection of the application – for the employee, receipt of information about the absence of the employee – for the HR manager/supervisor, etc.)

Integrated Employee Portal Solution EmployeeGate

The HR self-service portal provides secure access to employee data, documents and hierarchy of reporting from any device running iOS, Android or Windows and has the following key features:

  • customizable user interface based on roles (available for employees and managers);
  • availability of approval chains and customizable status model for documents;
  • easy navigation with the possibility of quick actions;
  • availability of a notification system via the message center or email;
  • localization of interface and data for English and Russian languages.

The solution provides secure storage of personal data and document files on the territory of the Russian Federation, it is integrated with the personnel accounting and payroll system – 1C ZUP (management options – from synchronizing users or employees with 1C ZUP to registering users only on the portal side).

Integration with 1C ZUP

A dedicated database of the EmployeeGate portal provides independent 24×7 access to personal data and documents without restrictions on user licenses from the side of 1C ZUP.

Synchronization of the portal data with 1C ZUP is carried out at the database level regularly. High performance of the EmployeeGate portal for a large number of users is guaranteed even during peak loads.

Key functionality

Portal EmployeeGate creates maximum convenience in HR processes, providing:

  • access to the candidate’s profile during the employment process to provide personal data and scanned documents;
  • access to the employee’s profile with data from 1C ZUP (with the ability to request information clarification);
  • viewing the management structure in relation to the employee, including senior management and subordinates;
  • planning of vacations and business trips of employees with the support of the approval chain;
  • preparation of expense reports by employees with the support of the approval chain.

Users also have access to a service for requesting reports and documents for an employee with the ability to view them on the portal or upload them as a protected archive.

The employee’s web portal is very convenient and modern. However, it becomes a necessity if your company:

  • Employs over 100 people (no upper limit)
  • Conducts geographically distributed activities (remote location of offices, warehouses, retail outlets)
  • Uses the outsourcing service for HR and payroll
Cases

Every year we are expanding our cooperation, because we are very satisfied with the quality of services

Walter

All the people whom I had to deal with during the work are, first of all, professionals

Master Grib

How does Russian IKEA use payroll outsourcing?

IKEA

L’Oréal recommends HR outsourcing

L’oreal

One of the advantages of UCMS Group is that you really try to do the right service, to be a partner

Levi's

Our goal was to outsource everything, even storage of labor books

Smart Engines

Our position is that the better the outsourcer works, the less often we remember about him

SNF Vostok

Outsourcing is not our job, not our business and we cannot do your job better than you

Gefco

Outsourcing is very convenient for the chief accountant

Yamaha

There are different projects, but it is very important for the "magic" to happen, even remote

Ehrmann
All cases